Page 1

3 Month Computer Basic Course Syllabus

This syllabus outlines a comprehensive 3-month computer basic course, covering fundamental concepts, essential software applications, and practical skills for navigating the digital world.

Page 2

Fundamentals of Computer: Introduction

The term 'Computer' is derived from the Latin word 'Computar' which means to calculate.

C = Commonly

O = Oriented

M = Machine

P = Properly

U = Used for

T = Training

E = Education

R = Research

Computer is an electronic machine, that process the input data according to the given instruction & gives output as a result. It also saves the result for future use.

Input

Process

Output

This flowchart illustrates the fundamental operation of a computer, transforming raw input into meaningful output through a processing stage.

Page 3

Input / Output & Processing of the Computer

INPUT DEVICES

Keyboard
Mouse
Scanner
Digital Camera
Joystick
Pen drive

OUTPUT DEVICES

Monitor
Printer
Plotter

PROCESSING OF THE COMPUTER: (CPU)

The most essential part of the computer that perform the various operations provided. It is also called the brain of the computer. It is mainly divided into three categories:

• Arithmetic & logic Unit: It performs all arithmetical as well as logical operations such as addition, subtraction, multiplication & division. Also it performs the comparison between the entities & thus help in decision making to the computer.

• Control Unit: It controls the flow of instruction within the system. CU gets the program instruction from memory & executes them one after another.

• Memory Unit: It saves the instructions that are being executed for the future use. Each instruction takes certain memory for its proper execution.

Components of the CPU

Motherboard
Hard disk
RAM
ROM
Processor
SMPS & Connecting wire
UPS
DVD/CD R-W
Floppy Drive
Modem
Graphics Card
Sound Card

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Memory Device & Types of Computers

The storing capacity of computer expressed in bytes. Bytes store one character of data.

0.1	1 bit
4 bits	1 nibble
8 bits	1 byte
1 byte	1 character
1024 bytes	1 Kilobyte (KB)
1024 KB	1 Megabyte (MB)
1024 MB	1 Gigabyte (GB)
1024 GB	1 Terabyte (TB)

Types of Memory

There are mainly two types of memory:

• Primary Memory: This is the main memory of the computer. This memory is used frequently by the CPU for execution of the instructions. There are again two types of Primary Memory.

RAM: RAM stands for Random Access Memory. Initially every task is stored in RAM & then executed or stored in Hard disk. It is volatile, it stores data temporarily. So no data will remain when the power is switched off. It ranges from 64 MB to 16 GB.
ROM: ROM stands for Read Only Memory. It is a programming chip, where all the system information are recorded & can't be changed. Its types are PROM, EPROM, EEPROM, etc. It is non-volatile.

• Secondary Memory: These are the storage devices & are used to save the programs files permanently. There are different types of Secondary Memory. They are:

Magnetic Tapes, Zip disk, etc.

Hard disk (ranges from 40 GB to 1 TB)
Floppy disk (1.44 MB)
CD (700MB), DVD (4.7 GB, 8.5 GB)
Blue ray Disc (25 GB, 40 GB)
Pen Drive (ranges from 128 MB to 256 GB)

Types of Computers

ON THE BASIS OF WORKING:

Analog computer
Digital computer
Hybrid computer (Digital + Analog)

ON THE BASIS OF BRAND:

IBM PC
IBM compatible
Apple/ Macintosh

ON THE BASIS OF SIZE:

Mainframe computer
Mini computer
Super computer
Work station
Micro computer
- Desktop computer
- Laptop computer
- Palmtop computer
Network computer

ON THE BASIS OF PROCESSING:

XT/ 8086 & 8088 processor
AT 286
AT 386
AT 486
Pentium I, II, III, IV

Page 5

Characteristics & Generations of Computer

SPEED AND ACCURACY

Computer performs complex calculation at a very high speed. Computer takes a few micro/nano second to execute an operation.

Fraction of a second:

1 millisecond= 1/1000 of second
1microsecond= 1/1000000 of a second
1 nanosecond= 1/1000000000 of a second
1 Pico second= 1/1000000000000 of a second

Computer always gives 100% actual outputs (result), if the user provides correct Input and Instructions. If any mistake occurs in any calculation they are due to manual error but not of computer. Since it is 100% accurate, it is reliable.

STORAGE

Computer can store a huge amount of data for the future use in auxiliary device like floppy disk, hard disk or compact disk. The storing capacity of computer is expressed in bytes.

0.1	1 bit
4 bits	1 nibble
8 bits	1 byte
1 byte	1 character
1024 bytes	1 Kilobyte (KB)
1024 KB	1 Megabyte (MB)
1024 MB	1 Gigabyte (GB)
1024 GB	1 Terabyte (TB)

VERSATILITY:

Computers are being used in different fields such as offices, school, hospital, etc. to perform various tasks. Versatile means ability to perform various tasks & computer can capable to do so. A computer can process any kind of data.

DILLIGENCE:

It is a capacity of performing repeated operation without any tiredness & any mistakes. A computer is capable of performing the required tasks continuously with the same speed, accuracy & efficiency without any error.

HISTORY & GENERATION OF COMPUTER

It took thousands of years for the computer to develop in to the present state. Earlier the process of computing was done by counting with their own figures, stones & through scratches on the sand or walls. But this idea is only for the counting of small entities. So later, various types of computing devices such as ABACUS, Napier's bone slide rule, difference engine, lady Augusta Ada Lovelace, etc. On the processing of previous calculating machines & continuous development on them, makes modern computer come to this stage.

Generations of Computer

First generation of computer (1946 to 1958)

Vacuum tubes are used to electronic circuit
Storage capacity was limited (1kb to 4kb)
Slow processing (millisecond)
High voltage needed up to 150000 volts.
large in size (51002 feet)
processing speed is faster than second generation (Note: PDF text says this, likely error in source, but keeping as is)
minicomputer were in produced during this generation
Storage capacity in measured in mega byte.

2nd generation of computer (1959 to 1964)

Transistor were used
processing speed was faster
Smaller in size(512 feet)
Input and output device were faster

3rd generation of computer (1965 to 1974)

ICs were used in place of transistor

4th generation of computer (1975 to 1990)

VLSI and micro processor are used
processing speed is very high Giga bytes
very smaller size
input and output devices were versatile

5th generation of computer (1990 to incomplete...)

Intelligent processing
Easy human computing
computer will understand natural language
They have artificial intelligence.

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Applications of Computer & Windows XP Overview

Applications Of Computer:

Now a days, it is difficult to find the field or the criteria in which there is no use of computer. Directly or indirectly there is vast use of computer. However some of the major fields of Computers are given below:

Personal use.
School & College
Graphic designing.
Audio/ Video mixing.
Entertainment.
Design & Modeling.
Satellites & Networking System.

Research Center.
Hospitals.
Banks & other offices.
National & Multinational organizations.
Robotics.

B) Windows XP Overview

1. Some Basic Terminology:

AC : Alternating current
ALU : Arithmetic and logical unit
CD-RW : compact disk re-writable
BIOS : basic input and output system
CPU : central processing unit
FDD : floppy disk drive
HDD : hard disk drive
MS : Microsoft
MS-DOS : Microsoft disk operating system
PC : personal computer
ROM : read only memory
RAM : random access memory
DVD : digital video disk
CU : control unit
ISP : internet service provider
WWW : world wide web
LCD : liquid crystal display
NTFS : network transfer file system
USB : universal serial bus
XT : extended technology
AT : advanced technology

FIG: Windows XP

Page 7

Windows XP: Typing Skills & Desktop Settings

Types of keys of the board

Alphabet keys = A, B ...Z
Number keys = 0, 1, 2...9
Function keys = F1, F2...F12
Special keys = Del, Alt, Ctrl.....

Function of keys

Caps lock: - It is used to make the alphabets capital or small. When it is pressed on it gives capital alphabets and when it is off it gives small alphabets. In case of Nepali font it shows half character, when it is on.
Enter: - It is used to break the lines, paragraph or columns.
Shift: - It is used to display capital and small alphabets by holding shift we can bring changes in the character.
Tab: - It is used to give long space between two character and words
Space bar: - It is used to give space between two character and word.
Back space: - It is used to remove character at the back of the cursor.
Delete: - It is used to remove character at the right of the cursor.
End: - It is used to move the cursor at the end of the line.
Home: - It is used to move the cursor at the beginning of the line.
Page up: - It is used to move the cursor one page up.
Page down: - It is used to move the cursor one page down.
Esc: - It is used to cancel any job function.
Num lock: - It is used to lock and unlock the numeric pad.
Alt + ctrl: - For special purposes only
Arrows: - There are 4 arrow keys
- Down arrow: - It is used to move the one line down
- UP arrow: - It is used to move the one line up
- Right: - It is used to move the cursor one character right
- Left arrow: - It is used to move the cursor one character left.

✓ HOW TO START THE COMPUTER IN MS-WINDOWS MODE?

❖ SWITCH on the electric(AC) power supply.
❖ Switch on the volt guard or UPS(uninterrupted power supply)
❖ Turn on the power switch of the CPU
❖ Turn on the power switch of the monitor

Just wait few minutes when computer display windows environment.

✓ HOW TO SHUTDOWN THE COMPUTER

❖ Save and close all the programs
❖ Click on start menu
❖ Click on Turn off computer
❖ Then you will see:-
- Stand by
- shut down
- re-start
❖ Click on Turn off

Just wait few minutes, your computer will automatically shutdown.

Some basic terms related to start button

Start button: It is the especial button, is used to start almost all of the programs based on the windows. When you click the start button, you will see a menu, which contains everything you need to begin using windows.
Program: It display a list of program's name and program group that can be directory used
Document: It displays a list of 15 files, which are recently created or opened.
Setting: It displays a list of system component's, which lets you to change the configuration as your requirement.
Find: It provides online help
Run: It helps to run any program by browsing the location and also used to setup any new program.
Shut down: It enables you to shutdown or restarts your computer
Log off: It enables your close the multi user's desktop setting

Basic terms related to windows

Desktop: It is the background area of windows on which windows on which windows, icon, menu and dialog box appear.
Icon: Icon is the graphical presentation of the computer's items. Desktop icons are those icons, which remains on the desktop.
Taskbar: Taskbar is the grey horizontal line location at the bottom of the desktop with start button and indicators. It is especially used for switching between opened programs and folders.

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Windows XP: Desktop Settings & Control Panel

Typing Skills:

The keyboard we use is QUERTY Keyboard. The figure is given below:

Number Keys: ~ 1 2 3 4 5 6 7 8 9 0 - = \
Top Keys: Q W E R T Y U I O P [ ]
Home Keys: A S D F G H J K L ; '
Bottom Keys: Z X C V B N M , . / \

Here:

l = little finger
r = right finger
i = index finger
m = middle finger

space key is pressed by thumb finger.

HOW TO ENTER INTO TYPING PROGRAM : TYPSHALA

Click on start button → Program → Typshala
or, Click on start button → Run & then type typeshala.exe on the box & press enter key.
or, Double click on desktop icon of Typshala.

& typshala will appear like in figure below:

Now choose your key Tab (Home, Top, Bottom , All)

Also choose Level & language. ( Options → Fonts → Kantipur/Khaki... → Press Enter Key)

If you want Free typing Then:

Click on Free button → Typing button
& Start Typing....!

2. Desktop Setting & Control Panel:

For Desktop Setting:

Right Click on Desktop
Click on properties.

Or,

Start → Control Panel → Display

Then the following box will occur.

Here:

Themes: Changes the current theme on desktop
Desktop: Changes the wallpapers or fill color on background of desktop
Screen Saver: Apply screen saver using photo slideshow, text, flag, ribbons, etc.
Appearance: Just as Themes, but only changes the outlook for windows & have more customizable option.
Setting: Using this features, resolution & refresh rate of the monitor can be adjusted.

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Windows XP: Control Panel & MS-DOS

For Control Panel

On category view:

Changing keyboard setting:

Start → Control Panel → Keyboard

Changing Mouse Setting:

Start → Control Panel → Mouse

Changing Time & Date:

Start → Control Panel → date & Time

Organization files and folders:

You can organize the files and folders by using the My computer icon from the desktop.

❖ Creating a new folder:

Double-click My computer and then double-click the disk drive or folder in which you want to place the new folder.
On the file menu, Select New Folder or right click on mouse --> new --> folder
Type the name of the folder and then press enter

❖ Coping or moving a file or folder:

select the item
click on edit --> click copy or move
open folder on which you want to copy the selected item
click --> edit --> paste

❖ Deleting the file or folder:

Choose the file or folder
direct press delete from keyboard
click on yes, if confirmation is asked.

❖ Renaming a file or folder:

click the right mouse button on selected item
click on rename & write a new name
press enter key.

❖ Recycle bin:

It consists of the deleted item for recovery.
We can restore the accidentally deleted item from recycle bin. Or we can delete permanently delete any file from recycle bin

❖ Start button:

Right click on taskbar
→ properties → choose your option from dialog box
Click on start tab for changing the start button interface.

3. Ms DOS

Ms DOS: Microsoft Disk operating System. It is a popular operating system developed by Microsoft Corporation. It is an TUI (Text user Interface). All commands & correct syntax has to keep in mind & all are in text form.

Some of the common commands are described below:

                ❖ dir: used to open & display any
                        directory (folder) → c:>dir
❖ time: displays current time
                        → c:>time
❖ date: displays today's date
                        → c:>date
❖ cls: makes the screen clear
                        → c:>cls
❖ copy: allows user to copy file
                        in different location → c:>copy aaa bbb or c:>copy aaa d:
❖ del |erase: it delete the files
                        → c:>del aaa
❖ md: makes a new directory →
                        c:>md ram
❖ cd: change any folder to
                        directory → c:>cd ram
❖ rd: remove directory →
                        c:>rd ram
❖ ver: displays the version of
                        MS-DOS → c:>ver
❖ exit: close the DOS mode →
                        c:>exit

            

Page 10

MS Paint & WordPad

4. Ms. Paint:

Starting System

Click on start button.
Choose program.
Choose accessories.
Choose paint and click on it.

or,

Click on start Button.
Click on Run.
Type Mspaint inside the box.
Click on Ok.

To show/ hide Tools, Color box, Status bar:

Go to View menu.
Enable or disable required options by clicking at once.

Saving your work:

After finishing your work.

Go to file menu.
Click on save.

Or, Direct press Ctrl + S key.

To close and exit from Paint

After finishing your work.

Go to file menu.
click on close.

Or, Direct press Alt + F4 key.

3. Then, click on yes, if you want to save and click on No, if you don't want to save.

Go to image menu → stretch/skew → define needed value → ok

To open the stored file:

Go to file menu.
Click on open, Direct press Ctrl + O key.

Then, Open dialog box will appear.

3. Type the required file name at file name box or, direct choose the required file, which you want to open.

4. Click on open.

✓ To set the bitmap as desktop wallpaper:

Go to file menu → click on Set as wallpaper → then selected bitmap will appear in your desktop.

✓ To edit color:

Go to option menu → choose edit color → choose the color → click on Ok.

✓ Print:

Go to file menu → print.

To get new document:

Go to file menu.
Click on new.

Or, Direct press Ctrl + N key.

Then, New dialog box will appear.

3. Choose required document type.

4. Click on ok.

✓ Importing existing image:

Go to edit menu → click on paste → paste from dialog box → choose reqd. image file → open.

✓ To flip or rotate:

Select the reqd. figure → go to image menu → click on flip/ rotate → give your option & click on Ok.

✓ To stretch or skew the image:

5. WordPad

✓ To start WordPad:

Start → Programs → Accessories → WordPad

or,

Start → run → type WordPad & press enter.

❖ To show/hide Toolbar, format bar, ruler, status bar:

Go to view menu.
Put or remove the tick mark from required above items.

❖ To save the document first time:

Go to file menu.
Click on either or save As.

Or, _direct click on save icon on Toolbar.

Or, _ Direct press Ctrl+s key.

Then, save as dialog box will appear.

3. Give required file name.

4. Click on save.

❖ Methods for selecting the text:

One word = Double click any where inside the required word.
One paragraph = Triple click any where inside the required paragraph.
One line = single click just in front of required line.
Required text: Click the left mouse button either in initial or final point of the text and drag it up to destination and release it.
Whole document = Press ctrl+A key. Or, go to edit menu and click on select all.

❖ Deleting required text:

First select required text.
Then press either Delete or, Backspace key.

❖ Saving your work:

After finishing your work,

Go to file menu.
Click on save.

Or, Direct click on save icon on the toolbar.

Or, Direct press Ctrl + S key.

❖ To close and exit from WordPad

After finishing your work,

Go to file menu.
Click on close.

Or, Direct click on close button of the program.

Or, Direct press Alt + F4 key.

3. Then, click on yes, if you want to save and click on No, if you don't want to save.

Page 11

MS Excel: Introduction & Interface

What is MS Excel?

Microsoft Excel is a spreadsheet program used for storing, organizing, and analyzing data. It organizes data in rows and columns and allows you to perform mathematical calculations.

Understanding the Interface

Workbook: An Excel file is called a workbook. It can contain multiple sheets.
Worksheet: A single page in a workbook, consisting of a grid of cells.
Row: Horizontal range of cells, identified by numbers (1, 2, 3...).
Column: Vertical range of cells, identified by letters (A, B, C...).
Cell: The intersection of a row and a column (e.g., A1, B5).
Formula Bar: Located above the grid, shows the content or formula of the active cell.
Name Box: Shows the address of the active cell (e.g., A1).

Note: An Excel 2007+ worksheet has 1,048,576 rows and 16,384 columns (XFD).

Page 12

Working with Data

Types of Data

1. Text (Labels):

Any combination of letters and numbers not used for calculation (e.g., Names, Addresses). Aligns Left by default.

2. Numbers (Values):

Numeric data used for calculation (e.g., 100, $50, 50%). Aligns Right by default.

How to Enter & Edit Data

Enter Data: Click a cell, type content, press Enter.
Edit Data: Double-click the cell OR press F2 key.
Delete Data: Select cell and press Delete.
Undo/Redo: Ctrl+Z to Undo, Ctrl+Y to Redo.

AutoFill Feature

Excel can automatically fill a series of data (like Days, Months, Numbers).

Type the first item (e.g., "Sunday" or "1").
Click the bottom-right corner of the cell (Fill Handle).
Drag it down or across.

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Formatting Cells & Sheets

Font & Alignment

Bold/Italic/Underline: Use Home Tab icons or Ctrl+B, Ctrl+I, Ctrl+U.
Font Color/Fill Color: Change text color or cell background color.
Borders: Add gridlines around cells for printing.
Merge & Center: Combine multiple cells into one (useful for titles).
Wrap Text: Make long text fit within a single cell by stacking it vertically.

Number Formatting

You can change how numbers appear without changing their value:

General: Default format.
Currency: Adds $ or other symbols (Rs.).
Percentage: Multiplies by 100 and adds %.
Date/Time: Formats numbers as dates.

Page 14

Basic Formulas & Math

Golden Rule: Every formula in Excel MUST start with an equals sign (=).

Arithmetic Operators

Operation	Symbol	Example
Addition	+	=A1+B1
Subtraction	-	=A1-B1
Multiplication	*	=A1*B1
Division	/	=A1/B1

Common Functions

SUM: Adds a range of cells.
=SUM(A1:A10)
AVERAGE: Calculates the mean.
=AVERAGE(A1:A10)
MIN: Finds the smallest number.
=MIN(A1:A10)
MAX: Finds the largest number.
=MAX(A1:A10)

Page 15

Essential Excel Functions

Counting Functions

COUNT: Counts cells containing numbers only.
=COUNT(A1:A10)
COUNTA: Counts cells that are not empty (text or numbers).
=COUNTA(A1:A10)
COUNTBLANK: Counts empty cells.
=COUNTBLANK(A1:A10)

Logical Functions (IF)

Used to verify a condition (True/False).

Syntax: =IF(Condition, Value_if_True, Value_if_False)

Example (Pass/Fail): =IF(A1>=40, "Pass", "Fail")

Case Conversion

UPPER: Converts text to uppercase. =UPPER(A1)
LOWER: Converts text to lowercase. =LOWER(A1)
PROPER: Capitalizes first letter of each word. =PROPER(A1)

Page 16

Data Management

Sorting Data

Arranging data in a specific order (A-Z, Z-A, Smallest to Largest).

Select your data range.
Go to Data Tab.
Click Sort A to Z or Sort Z to A.

Filtering Data

Displaying only rows that meet certain criteria.

Select the header row of your data.
Go to Data Tab → Click Filter (Funnel icon).
Click the dropdown arrow on headers to select items to view.

Page 17

Charts & Graphs

Visual representation of data makes it easier to understand trends.

Common Chart Types

Column/Bar Chart

Pie Chart

Line Chart

How to Insert a Chart

Select the data (including headers).
Go to Insert Tab.
Choose a Chart Type (e.g., Column).
The chart appears. Use Chart Design tab to customize colors and styles.

Page 18

Page Layout & Printing

Page Setup

Margins: Adjust white space around the page (Normal, Narrow, Wide).
Orientation: Portrait (Vertical) or Landscape (Horizontal).
Size: Paper size (A4, Letter).
Print Area: Select cells → Page Layout → Print Area → Set Print Area.

Printing

Press Ctrl + P to open Print Preview.

Check "Fit Sheet on One Page" if data is slightly too wide.
Adjust "Scale to Fit" settings if necessary.

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Essential Excel Shortcuts

Ctrl + N: New Workbook

Ctrl + O: Open Workbook

Ctrl + S: Save

F12: Save As

Ctrl + P: Print

Ctrl + C: Copy

Ctrl + V: Paste

Ctrl + Z: Undo

Alt + =: AutoSum

F2: Edit Active Cell

Ctrl + ;: Insert Current Date

Page 20

Final Project: Marksheet Creation

Applying what you've learned to create a Student Marksheet.

Steps:

Data Entry: Enter Roll No, Name, and Marks for 5 subjects for 5 students.
Total Marks: Use =SUM(C2:G2) to calculate total.
Percentage: Use =Total/500*100 (assuming 100 per subject).
Result: Use =IF(Min_Subject_Mark>=40, "Pass", "Fail").
Formatting:
- Make Headers Bold and Colored.
- Add Borders to the table.
- Center align variables.
Chart: Create a Column chart comparing Total Marks of all students.

Congratulations! You have completed the MS Excel Module.

Page 21

MS PowerPoint: Introduction

What is PowerPoint?

Microsoft PowerPoint is a presentation program used to create visual presentations (slideshows). It allows you to combine text, images, graphics, and multimedia to effectively communicate ideas.

Interface Overview

Ribbon: Top area containing tabs (Home, Insert, Design, etc.).
Slide Pane: Left side showing thumbnails of all slides.
Slide Area: The main workspace where you edit the active slide.
Notes Pane: Bottom area to add speaker notes.
View Buttons: Switch between Normal, Slide Sorter, and Reading views.

Page 22

Working with Slides

Creating and Managing Slides

New Slide: Home Tab → Click "New Slide" (or press Ctrl + M).
Layouts: Change the structure of a slide (Title Slide, Title and Content, Two Content, Blank).
Home Tab → Layout.
Duplicate Slide: Right-click a slide thumbnail → Duplicate Slide (or Ctrl + D).
Delete Slide: Select slide thumbnail and press Delete key.
Reorder Slides: Drag and drop slide thumbnails in the Slide Pane.

Page 23

Design & Formatting

Applying Themes

Themes give your presentation a professional look with consistent colors, fonts, and effects.

Go to Design Tab.
Hover over a Theme to preview it.
Click to apply to all slides.
Use "Variants" to change the color scheme of the selected theme.

Background Formatting

Design Tab → Format Background. You can choose:

Solid Color
Gradient Fill
Picture or Texture Fill
Pattern Fill

Page 24

Working with Visuals

Inserting Images

Insert Tab → Pictures. Select "This Device" to choose a file from your computer.

Shapes

Insert Tab → Shapes. Draw rectangles, arrows, circles, and action buttons.

SmartArt

Use SmartArt for lists, processes, cycles, and hierarchy charts.

Insert → SmartArt → Choose type (e.g., Process).

WordArt

Stylized text effects for titles.
Insert → WordArt.

Page 25

Transitions & Animations

Transitions

Effect that occurs when moving from one slide to another.

Select a Slide.
Go to Transitions Tab.
Choose an effect (Fade, Push, Wipe).
Set Duration alongside.

Animations

Effect applied to individual objects (text, images) on a slide.

Select an Object.
Go to Animations Tab.
Choose effect (Appear, Fly In).
Set Start (On Click, With Previous).

Page 26

Presenting & Output

Running a Slide Show

F5: Start Slide Show from beginning.
Shift + F5: Start Slide Show from current slide.
Esc: End Slide Show.
Space / Right Arrow: Next Slide/Animation.
Back / Left Arrow: Previous Slide.

Printing Handouts

You can print presentation slides as handouts for the audience.

File → Print.
Under Settings, change "Full Page Slides" to "3 Slides" (creates handouts with lines for notes).
Click Print.

Page 27

Advanced: Slide Master

Slide Master allows you to make global changes to your presentation (e.g., adding a logo to every slide).

Using Slide Master

Go to View Tab → Click Slide Master.
The top slide in the left pane is the "Master". Changes here affect ALL slides.
Insert a logo or change fonts here.
Click Close Master View to return to normal editing.

Tip: Use Slide Master to ensure consistency across your presentation without editing each slide individually.

Page 28

Multimedia: Video & Audio

Inserting Video

Insert → Video: Choose "This Device" or "Online Video".
Playback Options: Click the video → Playback Tab.
- Start: Automatically or On Click.
- Loop until Stopped: Repeats video.

Inserting Audio

Insert → Audio: Record Audio or Audio on my PC.
Hide Icon: Check "Hide During Show" in Playback tab if you want background music.
Play Across Slides: Useful for background music spanning the whole presentation.

Page 29

Interactivity & Advanced Objects

Hyperlinks

Link text or shapes to other slides, websites, or files.

Select text or object.
Right-click → Link (or Ctrl + K).
Select "Place in This Document" to jump to another slide.

Action Buttons

Ready-made buttons for navigation (Home, Next, Previous).

Insert → Shapes → Action Buttons (at bottom).
Draw the button → Set action (e.g., Hyperlink to Next Slide).

Arranging Objects

Group: Select multiple objects → Ctrl + G.
Align: Format Tab → Align (Center, Middle, Distribute).
Bring Forward/Send Backward: Layer objects on top of each other.

Page 30

Final Tips & Best Practices

Presenter View

When connected to a projector, Presenter View shows you notes and next slide while audience sees only the current slide.

To Enable: Slide Show Tab → Check "Use Presenter View".

Do's and Don'ts

DO's

Keep text minimal (Bullet points).
Use high-quality images.
Maintain consistent fonts/colors.
Practice your timing.

DON'Ts

Read directly from the slide.
Overuse animations (distracting).
Use jarring color combinations.
Crowd the slide with too much info.

Congratulations! You have completed the MS PowerPoint Module.

Page 31

Tables & Charts in PowerPoint

Working with Tables

Tables are useful for presenting data in rows and columns directly on slides.

Insert Table: Insert Tab → Table → Draw the grid size.
Design: Use Table Design tab to change sharding, borders, and styles.
Layout: Use Layout tab to add/delete rows or columns and align text.

Inserting Charts

You can add Excel-style charts to your presentation.

Insert Tab → Chart.
Choose chart type (Pie, Column, Bar).
An Excel window opens → Edit your data there.
Close Excel window to update the chart on the slide.

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Advanced Animation & Features

Motion Paths

Make objects move along a specific path on the slide.

Select Object → Animations Tab.
Click arrow to see all animations.
Scroll down to Motion Paths.
Choose Lines, Arcs, Loops, or Custom Path.

Photo Album

Quickly create a presentation from a folder of images.

Insert Tab → Photo Album → New Photo Album.
File/Disk → Select all your photos.
Choose Layout (e.g., 2 pictures per slide).
Click Create. PowerPoint builds the slides automatically.

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Reviewing & Collaborating

Spell Check & Thesaurus

F7 Key: Checks spelling for the entire presentation.
Thesaurus: Shift + F7. Finds synonyms for selected words.

Comments

Useful when working in teams.

Add Comment: Review Tab → New Comment.
View Comments: Review Tab → Show Comments pane.
Reply: You can reply to comments to create a thread.

Compare

Compare two versions of the same presentation to see changes.

Review Tab → Compare → Select original file.

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Exporting & Saving Options

Creating a Video

Turn your presentation into an MP4 video file.

File → Export → Create a Video.
Select Quality (1080p, 4K).
Decide if you want to use recorded timings.
Click Create Video.

PDF & Handouts

PDF: File → Export → Create PDF/XPS Document. Great for emailing non-editable versions.
Package for CD: Bundles all linked files (videos, fonts) so they work on another computer.

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Final Project: Company Profile

Create a professional 5-slide presentation for a fictional company.

Requirements:

Slide 1 (Title): Company Name, Logo (Shape), and Tagline.
Slide 2 (About Us): Text with Bullet points.
Slide 3 (Our Team): Use SmartArt (Hierarchy/Org Chart).
Slide 4 (Services): Table displaying services and prices.
Slide 5 (Contact): "Thank You" with an Action Button linking to Slide 1.

Checklist:

[ ] Apply a consistent Design Theme.
[ ] Add Slide Transitions (Wipe or Fade).
[ ] Animate the Title on Slide 1.
[ ] Spell check using F7.

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